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Minutes of Meeting on 25/04/17 at 7:00pm
The first official meeting held for the 2017-18 committee.
Present
Qais Patankar, Elena Lapinskaitė, Joe, Cameron Sharp, Harry Reeder, Craig Snowden, Angus Shaw
General Agenda
- Making the “CompSoc Members” Facebook group public
- Currently a closed group - no tagging/interaction with those outside the group
- Fast joining - multiple admins approve new additions quickly
- Public group means anyone can post which will give greater exposure
- It’s already easy to join and post, there is very little screening except turning down obviously fake accounts
- Closed is easier to protect privacy of post-event photos
- Voted all in favour of keeping the group closed
- Issue closed
- Events for older students
- Most events and advertising geared towards first and second years
- Contact other groups and ask for ideas - EdIntelligence, for example
- Sponsorship decks
- Need a new one to replace the one from 2016-2017
- Possibility of more informally contacting non-tech companies - e.g. La Favorita or other pizza companies and requesting discounts in exchange for displaying their logos
- Probably best saved for a specific meeting
- Block Bookings
- We won’t need to use this as we don’t plan regular use of EUSA venues
- SlyRC
- TechSec working on it - crossover between IRC and Slack
- Ambiguities in the constitution
- Constitution is open to all
- Anyone can request changes on Github
- We can address these at the EGM in September/October where the 1st year rep is elected
- CompSoc merchandise
- Hoodies/t-shirts?
- Expensive
- Especially since most people don’t even pay for membership
- Possibly give tshirts out for free with membership (good draw for signing up at freshers week stall)
- Committee hoodies/tshirts
- General “Committee” printings on hoodies
- Useful for events, especially fresher’s week
- New Flag
- Asked previous committee how the old flag was obtained
- Framing old flag
- Or just the logo if we cut it out
- Where would we put it?
- Framed in Appleton Tower
- Stickers
- Good to have at the start of the year
- New logo
- Bring back old logos?
- ‘100 Years of Turing/Geek Pride’ a possibility (but updated)
- Cat with sunglasses logo (doesn’t really embody CompSoc though)
- Possibly bringing back Appleton Tower AT-AT given we’ll be moving back there
- Card
- Updated with new logo
- Possibly bringing back Appleton Tower AT-AT given we’ll be moving back theree
- Possibly upgrading design of card, although this can get expensive
Fresher’s Week
- Scavenger Hunt
- First (and last) one done in 2015
- Good daytime event for meeting people
- Requires only minimal preparation
- Pub crawl
- Tradition, easy to organise
- Probably no need to contact pubs in advance to let them know of our coming
- Night of Games
- Will need a fair amount of equipment
- We have some older equipment (e.g. Xbox 360) already
- Individual members needed to bring most of the equipment
- Possibly request some equipment from members
- Vice-President met with Neil Heatley and asked him about booking Appleton Tower, will probably be okay but dependent on the contractor - unlikely possibility of it not being ready
- Old photos at tbrb.imgur.com
- Collaboration with GameSoc - their secretary has asked us to contact her
- Activities Fair
- Need a few people to informally hang around the stall
- Have membership cards ready for the day - allow cards
- Have (cheap) tshirts ready, with printing, if possible
- Possibly give tshirts out for free with membership (good draw for freshers)
Potential Future Events
- CompSoc Trip(s)
- Poll was done back in January - winners were Centre for Computing History (Cambridge) & Natural History/Science Museum (London)
- Would be easier and cheaper to go somewhere closer to home e.g. Glasgow Science Museum
- Should it be open to freshers and advertised in fresher’s week, or planned/signups taken now from existing members and then done earlier in the year?
- Would be good to get help of SocialSec or any related SIGs
- TripSig suggested by Joe
- Laserquest
- Has been done before, through Eventbrite
- Low quality equipment is to be expected
- Bowling
- Last time, RSVPs were taken in advance but not many of them showed up
- Money was taken on the day/afterwards
- BBQ
- Is legal in meadows (although encouraged to use designated spots)
- Having people bring their own food is the best plan
- PreHack 2017
- Needs its own meeting - this is the biggest item on the event list
- Other hackathons
- Last year we went to StudentHack V and StacsHack, amongst others. These have varying levels of organisation.
- InfBall & Christmas Dinner
- SocialSec is working on this currently
- Good to merge these into one event, given we have little experience with them previously
Community submitted issues
- Financial reports
- Financial report isn’t comprehensive - many sponsors and assets are missing
- We need a bank statement-style spreadsheet of all money in and out
- We can also use GitHub project to keep track of money due and owed
- Concerns about ethics of big name corporate sponsors
- Currently we have a mix of grassroots and big names
- We need sponsorship from Amazon, Bloomberg etc, they provide much of our funding
- We can’t afford to let them go, but will try to have local companies too