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Minutes of Meeting on 29/03/17 at 6:00pm

This week’s meeting covers the handover from the 2016/17 committee to the 2017/18 committee, chaired by the new President.

Present

Qais Patankar, Angus Shaw, Elena Lapinskaitė, Simon Vahr, Viktorija Lukošiūtė, Aw Young Qingzhuo, Joshua Green, Harry Reeder, Craig Snowden

Committee Handover

• Introductions
• Explanations of old committee roles (President, Vice-President, Secretary) to new committee
• Should members get two votes if they have both a CompSoc and EUSA position?
• Should Informatics year reps get votes, considering they outnumber the committee?
• Important contacts:
  • Suzanne Perry
  • Neil Heatley
  • Heather Walker: closer to Hoppers
  • Hack the Burgh contacts: updated in April
• Transfer of mailing, finance accounts etc
• Clarification of HackSec duties and discussion of future candidate suitability
• TechSecs to bring each other up to speed in their own time

Upcoming

• Catering for/entertaining the ≈80 Dutch students
  • Last time we took them to Arthur’s Seat then the pub
  • Collaboration with other societies within/outside the university

Agenda

• Tech companies in Edinburgh and potential for sponsorship/talks
• STMU talks
  • Need to be informative, not recruitment pitches
  • Companies typically secretive about content
  • Suggestion for greater variety
  • October/November is sponsor season
  • Important to enforce time limit
  • Essential for pizza, which is a key part of STMUs
• What is being a CompSoc member worth, and why should people sponsor us?
  • Ability to run or vote for committee positions
  • £4 is relatively insignificant. Could it just be free?
  • MathSoc charge for events - society cards give discounts on entry and drinks
• Socials
  • Both drinking & non-drinking recommended
    • Evening of Games
    • Easier in Appleton Tower. Forrest Hill has just classrooms, Appleton Tower has open areas.
    • Plenty of walls to project to
• How to draw in non-Informatics students
  • Everything is advertised publicly yet there is little engagement with non-Informatics students
  • Posters - perhaps useful
  • Potentially using entire Informatics mailing list for some emails - careful not to spam too much though
• CompSoc Facebook presence
  • Should the group be made public?
    • Make the group modded/have each post need admin approval? Will this discourage discussion?
  • Different uses of page and group (some are more professional, others more communal)
  • Making CompSoc Offers more visible: shoutouts (STMUs), put at the bottom of newsletter