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Minutes of Meeting on 30/01/18 at 2:00pm

Informatics Ball committee meeting

Present

Qais Patankar, Ojasvi Jalal, Connie Crowe, Ginte Petrulionyte, Elena Lape

The Jam House

• Venue Booking: £600 (£500 + VAT)
• Sound Technician: £100

• Lighting: £150

• What are the exact times we have booked?
• Any special consideration regarding potential ceilidh/dancing, name re. shoes?
• What does the venue do for us?
• When do they need menu decisions/numbers by?
• BYOB?
• Can numbers be altered later (for a surchage)?

Photography

Ojasvi has spoken to PhotoSoc. Common rates are ~ £20 per hour.

• Do we want a photobooth? (MathSoc uses Blushbooths)
• A fancy panel wall for pictures at beginning? Does the Jam House have a nice wall we can use??

Ceilidh

FolkSoc have us pencilled in for the 8th. Still need to book.

• Do we want a ceilidh?
• Start/end times?
• If not a ceilidh, what? Bands, singers, etc.

Food and Drink

Gala Menu £25 (£1 for beef)

• Open bar?
• Vouchers for free drink on ticket purchase/arrival?

Tables

• Encourage people to form tables of exactly n, where n is the number of seats at the table. CA monm
• Ln BP. Voxom.
• Yv lo ml NCR

• Named after dead people, but not the recentlyP deceased.

• Qpay.com? Fees?
• Find more dead women.

Tickets

Need to fix prices.

• Different prices for members/non-members?
• How many tickets do we think we can sell?

General

• Ask Neil about funding.