Minutes of Meeting on 07/03/18 at 11:00am

Present

Angus Shaw, Ginte Petrulionyte, Qais Patankar, Viktorija Lukosiute, Elena Lape

Annual Report

To do by March 16th
Consists of:
- List of events
  - Completed by Angus
- Each member’s participation/role

Financial Report

To do March 16th, Vik will complete

Constitutional Amendments

Controversial points
- Nonstudents can’t be on the committee
- Nonstudents can’t vote
- We will update constitution with templates but leave out the above roles until we hear more from the campaign against them
Renaming the full name
- Currently “University of Edinburgh Computing and Artificial Intelligence Society”
- Possibly: “University of Edinburgh Technology Society”
  - Covers a wider range and more representative of all the different activities and SIGs
  - Other Tech Societies around the UK
  - Wider umbrella
  - Bring this up at the AGM

AGM preparation

List of issues
- Includes aforementioned naming issue
- Qais will complete
More committee roles?
- Possibly not enough applicants
- Last year’s AGM only had slightly more applicants than rules
- Social media secretary/organiser
- Designated photographer
Possibly recruit Helpers throughout the year
- Onboarding process
- Opt-in/out when signing up for membership?
- Would result in more possible committee applicants
Define the committee roles more
- Move SIG management to Secretary?
- Encourage year reps to hold coursework nights

Ball organisation

Meant to be organised by Social Sec this year, but didn’t work out
Currently organised by committee including several members
Create a BallSec position?
- Don’t call it BallSec though
- Recruit someone dedicated for the role who would have the year to organise it
Make the ball a joint project for year reps?
- Possible issue of not having an obvious leader

Cancelled STMU

Reschedule in March?
- Reschedule, but brand it as simply talks
- Can still have pizza

Hoodie orders

End of year barbecue