Minutes of Meeting on 15/05/18 at 3:00pm

Present:

Elspeth Smith, Joao Maio, Rokas Gudavičius, Elizabeth Bell, Lorenzo Martinico, Dylan Oshima

Agenda:

Constitution signed by President, Treasurer, and Secretary
Barbecue
- 144 going 255 interested
- Suggestion by elena: renting proper barbecue via contacting neil heatley
  - Alternative: distributing disposable
- Signing over of bank debit cards issue for purchasing food an issue
- Plan of action:
  - Contact neil heatley about renting barbecues
NewsBytes
- Once a month paper copy
- Idea: offer articles in newsbytes to sponsors
- Regular sections:
  - Regular group of contributors
  - Volunteers additionally
  - Give 4th and 5th year students opportunities to write about projects
  - Use Newsbytes.compsoc.com subdomain
  - Bounty program: would work with point system Qais
SIGweb
- Try to draw more people into it next year
- Option to disband it
- Plan to stick to the plan outlined in last meeting’s minutes
Sponsorship tiers
- Current tiers fine, don’t use legacy sponsorship tiers though
- Couple of new potential sponsors
SIGs claims
- Use a google form for SIGs to claim expenses to expedite process
Fresher’s week events:
- Games evening on Monday with GamesSoc
  - Good opportunity to publicly partner with GamesSoc
- Arthur’s seat climb Tuesday, see last week’s minutes for full plan
- Pub crawl: many people are likely to come, split the into groups a la Mathsoc?
- Need to man society fair stand, Elspeth says he can do most of it but will draw up rota
- SigCoin: no plans for fresher’s week
- SigInt: key members graduating
  - Need to recruit more members
  - Ideas for taster sessions
- SigNet:
  - No plans we know of
GDPR (comes into effect may 25th)
- need to ask consent to gather date
- Data currently kept track of: student number, emails, optionally CVs
- No need to worry about cv bank, no longer being stored
Make an instagram
- rphi and others take lots of great pictures
- managed by elizabeth