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Minutes of Meeting on 16/09/19 at 6:00pm

Present

• Kyle Cotton (KC)
• Lars Thalian Morstand (LTM)
• Elspeth Smith (FS)
• Dee Yeum (DY)
• Lorenzo Baldini (LB)
• Valentine Dragan (VD)
• Yannik Nelson (YN)
• Patrick Kage (PK)
• Vivek Raja (VR)

Sponsorship

• Summary:
  • Paid: Microsoft, Google
  • Unpaid: G-Research, Facebook
  • Possible/Interested: HSBC, Modulr
• Target budget: as much as possible

InfPALS

• Many ideas are already done by other groups within the uni (such as programming club): Python workshop, Interview prep etc
  • Action: DY will ping Samuel, the head of SigWeb, to talk to VD regarding a web project workshop
• Socials with InfPALS
  • Action: LB to consider organising a joint social with InfPals

Hack the Burgh

• Generally under budget
• CompSoc to consider funding HTB
  • Action: FS will have a look at HTB budget and to reduce the number of participants accordingly

Upcoming event summary

• STMUs – on track in general
• SIG events
  • Action: DY to ask SIGs regarding what they are planning
• G-Research Coding Challenge
  • On track in general
  • Action: DY to ask G-Research what needs to be done on our end (other than the venue booking)
• GMS Pub Quiz
  • Action: FS to introduce Lorenzo to GMS so he can organise the event
• UKIEPC
  • Action: LTM to register and to keep Pavlos, the responsible person for the event, in loop
• Future event planning - InfBall, Hoppers Ceilidh
  • Action: LB to look into InfBall venue booking
  • Action: LB to contact Hoppers to show we intend to co-organise Ceilidh on Burns Night 2020
• More social events: Karaoke, Ice skating, screening, pub, games night with GameSoc
  • Start thinking about it but no immediate actions required.

Publicising events

• List of methods to publicise events:
  • Facebook group chat for each year group
  • Member mailing list and News section on CompSoc website
  • Google Calendar
  • informatics mailing list where relevant
  • Discord

Member management

• Action: DY to ask head of EconSoc about how they do the member management
• Action: LTH to manage the previous member list to be associate member

Constitutional Amendment

• New position: Graphics designer is to be voted in STMU
• InfBall committee to be voted
• Associate members
  • Action: FS to make a full pull request in the constitution repo
• UnSIG the HackSIG: HackSIG has a different function from other SIGs. The details will be discussed in the next email.

Merch

• Hoodies need to be redesigned
  • Action: FS to chase up Mo to get the design done before sign-up from members
• Other merch is to be considered after the hoodie, as well as re-ordering some of the merches CompSoc previously ordered.

Taking Photos in events

• Shared responsibility – no new committee position required

Slack/Discord/IRC/etc bridge

• No Slack bridge required – Slack is used only for internal matters
• Action: Kyle talks to Qais about bridging the rest.

CompSoc Hackathon

• Action: DY will form a Facebook group to share Hackathon information for those in UoE