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Minutes of Meeting on 21/11/19 at 5:30pm

Present: Kyle Cotton, Lars Thalian Morstad, Dee Yeum, Lorenzo Baldini, Samuel Macleod, Alexandra Purcarea, Elspeth Smith, Ryan Schuller, Tony Duggan, Alan Paul.

Agenda:

• ScotQuan
  • Received bylaw from ScotQuan demanded that CompSoc and ScotQuan be independent. The executive committee members had several issues with this.
  • A meeting with ScotQuan has been set up on Monday, where the executive committee will suggest a counter-proposal.
  • A formal definition of a SIG should probably be added to the constitution.
• HTB
  • Major issue with finding responsible people, however we might have a final responsible person.
  • The school has doubts whether the IF should even be used for these type of events, and suggest a plan B.
  • New gold sponsor, so increased budget.
  • Other suggested locations are the EICC, and DHT.
• Suggested Constitution change
  • There is trouble with having 2/3 of the committee show up to meetings.
  • The suggested change is to have the quorum committee defined as having 2/3 of the elected committee members, instead of all committee members. All committee members retain their votes.
  • Where we are required to have a 2/3 majority in votes, the vote would need a 2/3 majority of the elected committee and a simple majority of all members present.
• SIGs
  • SIGs shouldn’t be able to disassociate, perhaps with the exception of the SIG submitting a written request to the committee.
  • Add cases where CompSoc can take control of a SIG.