Minutes of Meeting on 02/11/20 at 7:00pm

Present Alexandra Purcarea, Anabel Yong, Ananya Majumdar, Artemis Livingstone, Ryan Schuller, Patrick Kage (SIGWeb), Daniel Kirkman, Lars Thalian Morstad, Rokas Gudavicius

Agenda

CompSoc masks
Seasonal events
HTB
Discord moderation
Upcoming events

Discussion and Decisions

HTB:
- update on planning - dates will be around March, fully online, either 24 or 36 hour duration. Hack Productions (HP) have transitioned to a lot of specifically Twitch-based streaming. HP will manage HTB for us
- The website is in progress, graphics will be from Ryan
- Merchandise: MLH have a system for distribution
- Last year CompSoc gave £4500 to HackSig, need to decide on this year’s figure soon but will probably be about the same amount
- Anabel offered to help with finding sponsors
- Need to recruit judges, mentors, volunteers
- MLH provide methods for verification of submissions, which can used after preliminary screening eg GitHub dating
- Main mode of streaming will be bot-ed Discord and Twitch
- Lars is a terrible roast bot
- Ananya to help with sponsorship emails and deck
About 45-50 people attended collaborative event with WiSTEM :D
Received good feedback for games night
Discord moderation:
- The server is growing a lot, this needs to be reflected on the website
- There was an incident where some members had to be banned, this triggered a complete restructuring of the platform’s moderation
- We need to define a clear protocol
- There is now a ‘quarantine channel’ to talk to individuals in question and understand what’s happening, conversations in this channel will be one-to-one so as not to ‘gang up’ on the quarantined
- This also provides a paper trail
We are still paying for the old minecraft server
- Maybe move to a new one?
- Need to get rid of the old one
Merchandise:
- Teespring store, idea of prices for general merch and masks = pay per order
- Ananya to ask Neil if he has any other ideas for distribution
- Hoodies ~£20, masks ~£8?
- Idea for donation: match price of items as donation
- Need to come up with a framework for subsidisation
Events:
- Saturday games nights
- AcFam pub quiz
- Higher lockdown means we need more events to keep people engaged
- Christmas challenges?
- People are concerned that their families didn’t turn up but we can’t do much about that
- Received good feedback on the artsy challenge
Donations:
- There will be a poll on the committee slack, not voting means not being involved in the discussion
- Final decision will be made in the next meeting
- Initial installment of £1000, maybe more in the future