Minutes of Meeting on 30/03/22 at 5:00pm

Present: Artemis L., Alex P., Karthik N., Oscar S., Paula S., Yuto T., Ben M., Ashley R., Mikey A., Ammir B.

Agenda

Pt. 1: handover
Pt. 2: Tardis finances
Pt. 3: planning an old committee hangout!
Pt. 4: discussing a raffle for charity + barbecue!
Pt. 5: PhysSoc social
Pt. 6: being more careful with getting memberships next year
Pt. 7: the need for a comprehensive handover guide, including specific event guidance (i.e. himmelmaus’ advice)

Discussion & Decisions

TODO1 for everyone: Meet with your successor.
Pt. 2 conclusion: We will pay Tardis 250 GBP/month for the next six months.
TODO3 for Alex: Create a Doodle poll for a committee barbecue/social.
TODO4: Paula and Alex will discuss both the charity and the barbecue (with the possibility of a bake sale).
TODO6 for Arty: Email EUSA about lifetime memberships.
TODO7 for everyone: Contribute to the documents with these sections: role responsibilities, event guidance, general conduct/advice, miscellaneous, moderation etc.
Document link: https://docs.google.com/document/d/10hL0P-7hCqWKnoB0LfCFj9hG_1-5_HzNz4flBI8m440/edit?usp=sharing
TODO for Callum: Please work on merch to have it ready for September :)
Potential freshers’ week events: pub quiz, games night with GameSoc, an actual pub crawl. An event every day with fewer committee members attending.
For the future, we could screen questions to the AGM so we don’t have to go overtime.