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Minutes of Meeting on 27/09/23 at 12:00am

Welcome Week Events

In general, well-attented. Should do same quantity of events next year.

Photo Scavenger Hunt

• Least attended.
• We should make it more related to computing things to stand out form other society’s events.

Todo

• Make articles on how to set up social events on CompSoc Committee Wiki
• Update spreadsheet with newer email addresses to help next president.
• Email AWSSIG and AlgoTradingSIG (see below).
• Hoppers, Cascaders: talk about it next meeting.
• Constitution amendments at EGM (see below).

Sponsors

• Optiver are yet to respond, particularly for HTB
• Google will respond in November.
• Goal is £15k which appears to be achievable.
• If any committee members have contacts from internships or other networking then share with Fergus.

Social stuff

• Look for partnership with Pilgrim Bar or Maki & Ramen (made from GameSoc).
• Make partnership with Pilgrim as opposed to Bar 50 in the future.
• Weekly low-effort event? Such as pub, movie, café night etc.
  • Two years ago café was tried but wasn’t too popular, maybe combine with Project Share?

STMU

• Speakers ready (Wadler, Project Share).
• Venue booked from 18:00 until 20:30, technically booked from 17:30 but someone else has it booked until 17:30 but says that they will finish at 16:00.

EGM

• Positions open:
  • first year rep,
  • old person rep,
  • NEW: establish advisory role. See other important changes below.
• Increase members required for SIG up to 10 people, see the SIG section below for details.

Graphics

• Sponsors need to be finalised before printing cards.

Relationships with other societies

• Friendship with MathsSoc will be established more in the future.

Other important changes

Ammir would like to help out with treasurer role, on-paper Sophie would stay as treasurer, and Ammir would ‘advise’. Perhaps it could be called co-treasurer.

HTB Planning

• Hackathons UK representative (Steph, Discord username chari), good friend of Charlotte, who has agreed to help.
• Definitely part of HTB team: Harsh (Discord username undeadjoker).
• Committee HTB member: Sophie
• Harsh should come to next committee meeting to decide how many to help out in the HTB team.
  • Also bring Aria because she organised it two years prior.

SIGs

• Constitution:
  • Any SIG that wants to be set up needs 4 members (of CompSoc) and clearly defined goals.
  • The ‘leader’ (for some definition of ‘leader’) gets to sit with the committee meetings.
  • SIGs do get financial support but it isn’t defined how much.
• We need to increase the required members from 4 up to 10.
• TypeSIG
  • Established. It’s up to them to do whatever they wants because we can trust the members.
• AWSSIG and AlgoTradingSIG
  • AWSSIG doesn’t have enough members. We also don’t like them being called AWSSIG, better would be CloudSIG.
  • AlgoTradingSIG doesn’t have enough members too.
• Sophie will ask SIGs (including Tardis) how much money they need in the #sigs channels (in particular SIGINT).

Cupboard

• Games consoles moved to GameSoc.
• Drawer (with membership cards, etc.) things were removed which were important and drawer disposed of (?).
• Other things to be discussed next time.