Present (12): Fergus (President), Ali (VP), Vojtech (Project Share President), Sophie (Treasurer), Aurora (School Rep), Krzystof (GameDevSig President & Fourth Year Rep), Adam (Tech Sec), Chives (Old Person Rep), Vincent (First Year Rep), Tomas (Third Year Rep), Yuto (Graphic Designer)
Absent (9): Secretary, Social Secretary, Second Year Rep, EDI Rep, SIGINT President, QuantSIG President, CloudSIG President, TypeSig President, Tardis Project President
Agenda
- Situation with Treasurer and Bank Accounts
- Fergus has updates about a potentially important strategic partner
- College Representation
- Events (upcoming socials, November STMU, January STMU, March HTB and April InfBall)
- Discord server ownership and moderation debate
- Debate Topic: Removal of a separate moderation team, consolidating staff powers in core committee
Meeting Minutes
- Financing
- Sophie (Treasurer) stepping down due to fourth year studies taking priority
- In role until January STMU (which will be an EGM), happy to continue InfBall organisation
- Santander Bank Account: frozen due to suspicious activity
- Can't invoice with the account until 12 January until situation is resolved
- Fergus has confirmed via Neil that the School is happy to be invoiced until this point as an emergency measure
- Pizza specifically can be ordered ordered through the university's ties with Papa Johns. May need to notify orders much earlier than a day before like we traditionally do.
- Approx 700 GBP is in the EUSA account for emergency use too, although likely not necessary this time
- Sponsor Companies
- Currently approx 14.000 in locked Santander account (could be higher if Bloomberg money arrived before locking)
- Meta requires student societies to be a legal body with a VAT number (cannot use EUSA's charity number), and complex situation
- Sophie + Fergus are in the loop and working on this
- TODO: Fergus to see if he can get Meta to deposit to School instead and transfer to CompSoc
- Terra: pending replies on their side
- Google: pending replies on their side
- TODO: Fergus to ping update for this
- Participation Grant of 5k:
- Estimated results and arrival would be around February
- Important Person
- Fergus having 1:1 with an important person announced tomorrow to talk about CompSoc
- College Representation
- Aurora (School Rep) hasn't received replies on request for posting CompSoc on CSE newsletter or mailing list
- TODO: Aurora to chase up on this
- Events
- Socials and Bar events
- TODO: Yuto to finish graphics this weekend
- November STMU: Speakers ready, graphic pending, poster pending.
- Budget: around 300-350 GBP
- TODO: Yuto to finish them and get them up in AT before weekend
- January STMU: Speakers pending, graphic pending.
- Budget: around 350-400 GBP due to start-of-semester influx
- HackTheBurgh:
- Discussed in SIG Meeting at 15:00: potentially have SIGs set sub-challenges within a CompSoc challenge, offering top 1/2/3 prizes within the whole of CompSoc challenge
- Infball
- Ticket prices to be decided near time of sale, but estimate budget using 50 GBP (2022: 35 GBP, 2023: 55 GBP)
- Reduce after-party tickets as it was packed last year - lower income. set higher prices?
- Status: Currently scouting for venues (The Caves and Dynamic Earth are candidates due to Balmoral declining society bookings).
- CompSoc has capacity to fund 5,000 GBP now if needed
- By January/February, can offer a minimum of 2k extra or more as needed.
- For now, estimate with roughly the same plan as last year (7k from CompSoc, 1k from School).
- Dicsord Server Moderation Debate
- Yuto raises that moderation of CompSoc Discord feels detached from society
- Fergus cites multiple past incidents where current committee has clashed on decisions with moderation team
- Students assume moderation decisions come with committee input and we are targeted as a result
- There is a possible chance that CompSoc IRL event attendance is affected by a perceived closed-friend-group chat feel
- Input from experienced people still important for consideration
- Possibly keep separate communication channel for advice
- Decision on 'Committee Members will be the sole moderators of CompSoc Discord'
- Committee members can choose to add specific people to help either moderation or event organisation (Hackathons, InfBall, etc). These people will be removed a the end of each society year and re-added if continuing, to ensure all mods are active
- There should be a creation of a channel for asking for and receiving advice from past committee
- Because this would make the Discord Staff role obsolete, delete this role
- 12 Committee members present and in agreement for
- 1 Committee member absent and against
- 8 Committee members absent and not voted