Sunday 28 July 2024

Attendees:

• Vincent
• Godfrey
• Agam
• Anastasia
• Chris
• Cat
• Fergus
• Tomas
• Marton

Agenda: Academic Families Meeting

1. Opening Remarks

• The meeting started with an overview of academic families.
• Committee to find 3 people each who would want to be academic parents

2. Promotional Material

• Inquiry about participant sign-ups.
• Instagram, LinkedIn, and email + others will be used for promotional content.
• The event will be joint with the school, making it more official and allowing more people to attend.

3. Discussion on Incentives

• Suggestion that parents could receive free coffee from EUSA.
• Discussion on the need for more incentives to attract 4th-year and master's students, such as forum access for parents.
• Concerns about the inclusivity of EDI (Equality, Diversity, and Inclusion) questions in the form; currently, only male or female options are asked.

4. First Families Event

• Review of a document detailing the first families event.
  • Venue ideas discussed, with weekends being preferred for a more fun atmosphere.
  • Decision on the pub crawl will depend on participant turnout on the day.
  • Suggestion to include the time commitment in the sign-up form so participants know the weekly involvement required.
  • Promotion should detail the number and frequency of events.
  • Ideas like creating traditions, structured activities, and competitions between families were discussed.
  • Proposal for a family flag or crest.
• Participation Numbers
  • Expected numbers: 250 children, 50 parents, plus committee and staff.
• Student Satisfaction and Event Ideas
  • Inquiry about thoughts on student satisfaction.
  • Suggestion to bring back beer pong with lecturers.
  • Proposal for sessions with parents and faculty to discuss student experience.
  • Concerns raised about using the Informatics Forum as the default venue due to its atmosphere.
  • Alternative venues such as The Caves and Pollock Place mentioned, with catering constraints noted for The Caves.
  • Funding details: a minimum of £5,000 from the school is guaranteed, with the possibility of more.

5. Pitchathon

• A weekend event where students form teams to develop startup ideas.
• Students work with mentors and present their ideas to a sponsor panel, with potential funding opportunities.
• The event aims to help students develop soft skills and enhance networking.

6. Action Items

• Committee to find 3 people each to sign up to be academic parents.