Friday 27 September 2024

Attendees:

• Vincent
• Godfrey
• Elisa
• Marton
• Agam
• Lewis
• Chris
• Ryan
• Lucas
• Eugene
• Ol
• Fergus
• Tomas
• Anastasia
• Cat

1. HackTheBurgh

• Futures Institute idea for venue so Godfrey will email and ask them.
  • It has a higher capacity than the Nucleus so could expand HTB to more people.
  • It is also a very new and nice venue so would be interesting.
• Should still ask the Nucleus as a backup option since its free.
• Conference idea for HTB on a day before the hackathon was discussed.
  • Ideas to get in speakers and do workshops.
  • This way we don't have many things on during the hackathon so people can focus.
  • Should talk to previous SIGINT president about issues running PwnEd.
  • Issues with the potential cost of adding an extra day to the event.
• Discussion on travel reimnursements.
  • There was an idea to discontinue travel reimbursements.
  • Although we can get the most applications if we keep these.
  • Idea to increase friction to getting reimnursements (emailing) so only people who need them will email.

2. Academic Families Debrief

• Feedback from the event was very postitive.
  • Fiona and the cohorts were very impressed and happy.
  • Roughly 100 attendees each night.
  • Some people wanted the games to be longer.
  • The time restriction made things more difficult since the event started late.
  • There was plenty of pizza for the event.
• The event that was planned for November was moved to January/February due to budget issues.
• There were people asking to switch families
• There were also families with only 1 parent
• Therefore we will create a procedure to move people to families that only have 1 parent.
• We should send out feedback surveys soon.
• Idea to consider making a committee for AcFams but after a few months.
• Anastasia to make a forecast for AcFams spending based on budget of 5k.

3. Junior Treasurer Vote results

• Vote for the Junior Treasurer role to be added passed unanimously.
• We met the quorum reqired for core committee and executives to vote.

4. SIG Fair Debrief

• The Fair went well, good attendance, engaging speeches, and raised awareness of SIGs.
• Raffle was effective fundraising.
• The poster boards were bad an ineffective.
• The advertising was done too late for the event.
• We can get a team to do promotion and different aspects of it.
• Potentially one person on the team could handle newsletters.
• Idea to get food other than pizza like biscuits and crisps.

5. G-Research Event Update

• The event is 7th October 18:00 to 21:30.
• Setup starts at 17:00
• Godfrey to follow up on servitor cover.
• Anastasia, Lewis, Lucas, Vincent, Godfrey will be helping for the event.
• Agam to post a story to remind people.

6. AdaHack Discussion

• Event is on 19th of October.
• We do 1 challenge and 1 mini-game.
• Give out CompSoc prizes to the winners.
• Use the Staff Forum to write ideas for challenges and mini-games.
• Have 2 people floating around the event throughout.
• Have 4-5 people there for judging the challenge.

7. Workshop Discussion/Follow-Up

• Try to implement the things discussed in the workshop.
• Celebrate out achievements (Hitting 1000 followers on Insta)
• Allocate time at the start or end of meetings to talk about the things that went well.

8. Ping-Pong Table

• Marton got ghosted when asking about this.
• Cat will pick this up.

9. Miscellaneous

• Checks if everyone can see the CompSoc Internal Calendar, not many seem to have access.
• Meetings will be kept in the calendar.
• Use Staff Forums for themed discussions.
• The new announcements queue is working well.
• There is a thread made for each announcement and the only thing in this thread should be the announcements.
• This thread will then be archived and a new one created for the next announcement.

10. Action items

• Godfrey to email the Edinburgh Futures Institute to ask about event hosting and tour of place.
• Godfrey to email the Nucleus as another option.
• Godfrey to talk to Harsh about HTB last year.
• Godfrey to set up Google form for HTB volunteer applications.
• Godfrey to talk to previous SIGINT president regarding PwdEd conference issues.
• Godfrey to follow up with LLoyds about sponsorship signing.
• Godfrey to follow up on servitor cover for G-Research event.
• Agam to post a story to remind people about the G-Research event.
• Committee to send ideas into staff forum regarding AdaHack challenges and mini-games.
• Anastasia to create procedure to handle people moving families.
• Anastasia to make a forecast for AcFams spending budget.
• Vincent to send out AcFams survey.