Friday 4 October 2024

Attendees:

• Vincent
• Godfrey
• Marton
• Said
• Tomas
• Cat
• Ryan
• Leo
• Ol
• Codrin
• Lisa

1. Good Things

• Qube Gold Sponsorship!
• AISIG event (~ 110 people)!
• Project Share event (~30 people)!

2. Social Media Structuring & Event Promotion

• Lots of platforms to promote events and potentially too many announcements at a time / in once place

• Need to agree on times to post things and where certain announcements go (Discord, Instagram, Newsletter)

• Better communication with Agam/Lewis when planning an event

• Potentially have discord channel with event details for Agam/Lewis to work on posting (similar to announcement queue)

• Weekly newsletter worked well last year

• Using easily extendable templates will help to cut time for Agam/Lewis

• Have a spreadsheet with a cut-off date for submission

• Aim to finalise this process by Sunday (13.10.24)

• Potentially create a "promotion" team (not in committee)

• Hold interviews with potential candidates

3. EGM

• Need to announce by next Wednesday (09.10.24)
• Announce on discord, Instagram
• Promote the EGM to first-years through tutors in the committee
• Vincent announces to INF1A students with a slide in lecture

4. Committee Chat / Roles

• Lots of "Legacy Committee" users (~30) who have admin positions and can delete channels
• "Legacy Committee" users have gotten / will be upset if their roles are removed
• Propose to remove "Legacy Committee" members roles and the role itself and ask active "Legacy Committee" members if they want to keep their roles
• Having a committee discord will allow for multiple channels, without clogging the CompSoc one

5. Careers Channel

• Propose to create a new server / more channels for careers
• Companies want their events to be promoted over others

6. AC Fams

• Send an email to parents / children about event ideas, changing families, where to get help
• Set a week for each family to hold an event
• Encourage people to have special family traits (colours, traditions)
• Have a bingo with events to decide on an event each semester
• If there is enough budget (unlikely) we can hold a large AC fams event in semester 1. Otherwise we can hold it semester 2

7. Committee Social

• Potluck next Wednesday?