CompSoc Meeting Minutes 2025-05-13

Attendees

Committee - Quorate

• President - Kacper
• Vice President - Anna
• Treasurer - Kameran
• Secretary - Alex
• Graphic Designer - Kay
• TechSec - Emily
• Social Media Officer - Tim
• EDI Rep - Charlotte
• 3rd Year Rep - Anya
• Old Person Rep - Uyi

SIG Reps

• BetterInformatics - Kshitij

Items

Interim Social Sec

• Anna says Param was running for VP, and wanted to support organising stuff - so he's also happy to be social sec.
• Vote to appoint Param - passed
  • In Favour
    • 10/11
  • Abstain
    • 1/11

Interim 4th Year Rep

• Vote to appoint Vojtech - passed
  • In Favour
    • 10/11
  • Abstain
    • 1/11

BetterInformatics offsite backups

• Kshitij: BI is used by a huge number of people and is hosted on Tardis without backups - small risk but a major problem
• Looking to scale up and expand to more courses (maths etc), to 150+ courses
• Asking for £300 for £5 or so a month for offsite backups
• Kameran: why 300?
  • Kshitij: It's a higher estimate, and might only be used if Tardis goes down
• Kameran: how much would it cost when Tardis goes down?
  • Kshitij: Will look into this after end of exams
• £120 base agreed £10/month, will look into more after exams (£120-300 estimate)
• And a request to get feedback from people

Committee Hoodies

• Considering variations of hoodies
• SIGINT and Tardis also wants hoodies - order in bulk?
  • Will see basically, might not be a benefit
• Probably the same design, maybe a different colour
• Stick with the same supplier

Technical Infrastructure Changes - Emily

• Wiki
  • Updating what we actually do
  • And what services we have
• Discord
  • Moved over committee role labels
  • Could create Year-rep roles
• Website
  • Could committee members send photos and socials to update the website
• Moving Vault warden and Wiki to a specific VM
• And sorting out old HTB VMs - save money

First Social Event

• Want to hold before end of semester
• What: BBQ in the meadows
• When: 24th May provisionally
• Will need Param onboard
• Involve some activities (card games etc)

Welcome Week

• Need to give EUSA approximate dates next week
• Events that happen every year:
  • Activities fair booth (EUSA managed)
  • Photo scavenger hunt
  • Arthur's Seat Hike
    • Will need someone who knows route (Alex volunteered) and first aider
  • Gamesoc LAN
    • Bring in games consoles and book AT floor 4
    • Order pizza and drinks
  • Pub crawl
    • Teams challenge to get the hat
• Sig events
  • Sigint, workshops, etc
• Maybe another flesh market BBQ?
• Social sec normally adds another thing

Actions

• Reach out to Param and Vojtech
• Update Param on social plans
• First Social - announced by 17th
  • Graphics
  • Social media posts
  • Year rep outreach
• Think about welcome week events