CompSoc Meeting Minutes 2025-10-13

Attendees

Committee

• President - Kacper
• Secretary - Alex
• Vice President - Anna
• TechSec - Emily
• Social Secretary - Param
• Graphic Designer - Kay
• EDI Rep - Sorana
• 4th Year Rep - Vojtech

SIG Reps

• TARDIS - Merlin

Halloween party

• Prob. 25th
• Hoppers collab
• Interested in Golf Tavern and costume party

Social media team

• Put up announcement for social media team roles
• Non committee
• Roles and social responsibilities:
  • Up to Tim to allocate roles
  • Jobs
    • Photography
    • Social posts
    • Sponsor posts
    • Someone to chase Kay about producing graphics
• But shouldn't add work to committee - don't overlap

Cloudsig

• Need to do announcement, and will need quorum next week

QRT Event

• Wants to hold event Monday 10th November 6-8 ish
• Room: G.07 hopefully
  • Reach out to InfForum servitors tonight to book room
  • Booking would be 5:30-9 if we can
• Produce promotional material
• Panel event

Infball Clothes Sale

• Going along
• Need 2 volunteers for Thursday 12pm - 1:30pm
  • Anya maybe?
  • Kacper maybe?

Welfare working group

• Aim to review code of conduct, values
• Also aim to create protocols/procedures for handling complaints, safeguarding concerns
• Communicate to community that people can come to EDI rep (point of contact)
• Anonymous contact forms
  • Help
  • Feedback
• Members:
  • Anna
  • Alex
  • Sorana
  • Kacper

BitSig Leadership

• Old leader happy to hand off to Marc, Omar
• Plans
  • Host workshops
  • Tech talks by leaders or industry figures
    • Talking to people already
  • Open with theory talks and introductory workshops
  • Computer in minecraft as entry event
  • Academics
• Sig collabs
  • Gamedev
  • AI
  • Sigint
• Handover done!

NeuroTech Sig

• What is your expected spending?
  • Initial workshops won't need high expenses, just use pre-recorded data
• Numbers?
  • 32 people signed up
• Potential talks from:
  • Academics
  • Neurotech companies in Glasgow, Strathclyde
  • Collab/hackathon with Imperial Neurotech society
• Events
  • Will probably be start next semesters
  • Or maybe an intro
• Unanimous vote to create sig O7

Misc.

• Next STMU
  • Still waiting to hear back about allowed numbers
  • Also still supposed to do fire warden training
  • Sorana has fire steward training
• EVP announce
  • Just need to do the Instagram post
• Let's do names/roles/pronouns in future
• Sponsor site update is done

Actions

• Confirm Halloween venue with Hoppers tonight - Param
• Reach out to servitors tonight - Anna
• Find volunteers for Infball clothes sale
• BitSig, handover discord - Emily, Omar
• Create NeuroTechSig
  • Announcement
  • Add to discord roles
  • Create channel on discord
  • Need to create a discord