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Minutes of Meeting on 30/01/18 at 2:00pm
Informatics Ball committee meeting
Present
Qais Patankar, Ojasvi Jalal, Connie Crowe, Ginte Petrulionyte, Elena Lape
The Jam House
- Venue Booking: £600 (£500 + VAT)
- Sound Technician: £100
-
Lighting: £150
- What are the exact times we have booked?
- Any special consideration regarding potential ceilidh/dancing, name re. shoes?
- What does the venue do for us?
- When do they need menu decisions/numbers by?
- BYOB?
- Can numbers be altered later (for a surchage)?
Photography
Ojasvi has spoken to PhotoSoc. Common rates are ~ £20 per hour.
- Do we want a photobooth? (MathSoc uses Blushbooths)
- A fancy panel wall for pictures at beginning? Does the Jam House have a nice wall we can use??
Ceilidh
FolkSoc have us pencilled in for the 8th. Still need to book.
- Do we want a ceilidh?
- Start/end times?
- If not a ceilidh, what? Bands, singers, etc.
Food and Drink
Gala Menu £25 (£1 for beef)
- Open bar?
- Vouchers for free drink on ticket purchase/arrival?
Tables
Tickets
Need to fix prices.
- Different prices for members/non-members?
- How many tickets do we think we can sell?
General